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Find the solution for your needs with our Find My Solutions ToolDocument Digitisation
Our secure document scanning and digitisation services will help you convert your information and data into digital formats for ease of use, storage and access. Index, search and understand your documents and records better.
TIMG DOCUMENT DIGITISATION
End-to-end Scanning and Digital Solutions
Experience a new world of business efficiency and innovation with our end-to-end document management and digitisation solutions.
Our secure scanning and digitisation services will help you convert your documents and data into digital formats for ease of use, storage and access. Index, search and leverage your documents and data better.
| Time, money, and efficiency. Access and unlock the value of your data.
TIMG’s Digitisation end-to-end solution includes:
Document and Data Collection
Gather all relevant physical documents and records needing to be digitised. Your local TIMG branch will collect and transport to our secure facility for conversion.
Document preparation
Once onsite with TIMG, we will prepare all documents, by removing staples, post-its, clips and binding and will order pages for scanning.
Scanning
Our high-quality scanners have flexible functionality to suit a wide range of document types including; fragile pages, books, odd size pages and double-sided pages.
Post-capture processing
As part of our digitisation service, we are able to assist with document naming and structuring, image optimisation, cataloguing, indexing and pagination.
DIGITISATION BENEFITS
Get expert guidance on the best practices, tools, and technologies for your document digitisation project.
Accessibility
Quicker access, multiple people and multiple sites. We can link to other documents or make them available online.
Searchability
Using Optical Character Recognition (OCR) technology, text can be electronically searched.
Security and Compliance
Our Operations are certified and compliant with the highest Industry standards.
Dedicated Project Manager
Enjoy the benefit of a dedicated Project Manager relationship as a standard inclusion.
WHAT OUR CUSTOMERS SAY
See how the Yacaaba Centre successfully utilised TIMG’s Digitisation Solution
SPECIALISED DIGITISATION SOLUTIONS
Turn physical into digital with more high-quality specialist scanning solutions
FAQs
Here are some frequently asked questions about TIMG’s Document Digitisation Services
Yes, we can manage your project! We are a specialist single source partner – we DO NOT employ the services of sub-contractors. Instead, we will take responsibility for all logistics, digitisation, data extraction and delivery as a managed service. Our comprehensive experience in this arena is unmatched in the Information Management sector.
Since 1999 we’ve built systems and processes to help our customers regain control of their archiving. Our software allows you to catalogue directly, therefore doing away with cumbersome spreadsheets. Everything from ordering products to archive requests can be done online, saving time and money.
Your original paper documents should always be kept in accordance with the legal retention policy relating to your business/industry. We strongly recommend adopting a cooling-off period once you’ve decided to destroy physical records post digitisation. This will allow you to quality check the electronic versions against the original documents and decide exactly what can be destroyed and what needs to be held onto.
By all means. We provide scanning services because many businesses find scanning their documents a cumbersome process. Additionally, most businesses only have access to lower grade scanners, which add a great deal of time and complexity to the process. We use high-speed scanners and intelligent software to process documents. Our team is also trained in both the scanning process and the relevant document preparation steps required – ensuring you get the best results. This way your staff can focus on their areas of expertise, and we can help with ours.
Certainly. We are happy to collect index data for your documents to assist in filing them or searching them later. Much of this can be done automatically and where this is not possible, our data entry team will capture this manually on a per document basis. We can then provide this index data in an Excel file, CSV or any other format required.
