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Find the solution for your needs with our Find My Solutions ToolLegal Records Storage
Tailor-made secure storage solutions for Legal Records, Custodial Packets, VOI, Deeds and matter files.
TIMG LEGAL RECORDS STORAGE
Specialised management and off-site storage of legal records.
At TIMG, legal records are stored in a highly controlled, secure environment allowing easy and fast retrieval, tracking and reporting by authorised personnel using our high-security asset-tracking software.
| No longer do you have to fear cyber-attacks, security breaches or data loss; and meeting auditing and risk-management requirements becomes simpler.
Conveyancing file storage
Stress-free legal file archiving
Our specialised archiving services for law firms and conveyancers allow home-based conveyancers, sole practitioners and major multi-partner firms to free their space and staff, while eliminating the stress of file archiving, storage and retrieval.
With our closed file archiving services, there’s nothing for you or your staff to do after each file is closed. Simply place files into tubs provided by us and we’ll take care of the rest – from packing, barcoding and secure storage through to eventual secure destruction. You handle the law – we’ll handle the files.
Services include:
Ensure closed legal files are securely stored and available on demand
Immediately eliminate space problems and operational problems with files
Free up hours of staff time per week
Enable recovery of the lifetime cost of archiving upon the closing of each matter
Ensure compliance with long-term file retention and Privacy Law obligations
Matter file, Will and Custodial Packet storage
With fast urgent file retrieval times and software specially developed for tracking individual files both on site and off-site, tracking and storing your closed-matter files has never been easier.
Keep your clients’ confidential information safe in our secure state-of-the-art premises.
Features and benefits:
Barcoding of individual files – meaning a better audit trail, cheaper retrievals and no requirement to purchase boxes
Secure handling and transport of files by security-vetted, permanent employees – not sub-contracted couriers
Urgent file retrieval and delivery guaranteed within metro sites
– 24 hours a day, 365 days a year
Specialised, secure and climate-controlled storage areas for Wills, Deeds and Custodial Packets
No call centres – talk directly to your dedicated local operations team every time, even after-hours
Document scan-on-demand and back-scanning services.
Online culling tool for closed-matter files
We have developed an online culling tool specifically for the legal industry. Our team has an acute understanding of the importance of effectively managing closed-matter files, and we know that when it comes to retrievals, time is of the essence and accuracy is paramount.
We have worked alongside many law firms of all sizes, developing solutions that result in easier, more efficient and cost effective ways of storing and tracking closed-matter files.
Transparent Audit Trail
Barcodes allocated to individual files for a better audit trail
Database compatible
Have your complete legal file database imported into our online system with data fields including: Matter Number, Client Name, Open and Closed Dates and Destruction Date
No manual data entry
When allocating a barcode to a file being culled, search for the Matter Number on our system, and all relevant fields pertaining to that file will automatically be populated (no manual data entry and better accuracy)
Export and Destruction
Export search results, inventory lists, and manage destruction online.
Need help managing your documents?
Talk to one of our friendly local experts
on 1800 464 360
Melbourne, Brisbane, Adelaide, Hobart and Darwin.