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Find the solution for your needs with our Find My Solutions ToolTIMG Education Information Management
Secure records management, data management, data protection and regulatory compliance solutions for the Australian Education sector.
TIMG EDUCATION INFORMATION MANAGEMENT
Empowering the Education Sector: Secure Information Management solutions that support regulatory compliance.
As the digital demands of today’s schools and tertiary institutions continue to grow, having an effective information management strategy will be key to delivering good student outcomes into the future.
With over 20 years in the Information Management industry, we are helping transform the Education sector through efficient and innovative end-to-end document management and digitisation solutions.
| Everything is trackable, viewable and accessible at all times.
| 1.6M+
Education files digitised yearly
| 30K+
Education documents printed yearly
| 99%
Files delivered on time
| 300K+
Education files sentenced yearly
EDUCATION SOLUTIONS
Delivering secure end-to-end solutions for the Education Sector
DIGITAL TRANSFORMATION
Fully-managed Digital Transformation Solutions for the Education Sector
Our digitisation specialists will advise on secure and cost-effective document scanning and digitisation solutions to streamline and improve your business. Convert hard-copy records into digital formats for ease of use, storage and access. Let us help you unlock the hidden value of your data.
WHAT’S INCLUDED
Benefits of TIMG’s solutions for the Education Sector
Schools and universities in Australia must adhere to very specific regulations as established by the Department of Education. These regulations determine how long certain types of data can be retained for. This requires effective data management policies and processes. Working with an accredited information management company like TIMG, these institutions are able to better manage, securely store, digitise and dispose of data in a compliant manner according to the governing regulations.
ICT Procurement
Our ICT team delivers procurement solutions that enhance efficiency – ensuring that schools can acquire the admin and technology tools they need.
Digitisation Planning
We help clients move into the digital era by setting out roadmaps for digital transformation, cloud backup, technology integration and data protection.
Coalesce™ – Managing Offsite Files
As a TIMG client, you will have secure access to our purpose-built records management software, Coalesce™. Securely track, audit, and manage your off-site records.
Flexible Partnership
We offer a flexible digitisation service. With no minimums or locks on the number of collections per week, there’s no pressure to prepare for collections.
Secure Storage Facilities In Every State
With robust vulnerability management in place, all our secure storage environments are constantly tested ensuring customer data is fully protected.
No Hidden Costs
Our rates come with no hidden costs. When you engage TIMG, you will know what you are paying for. Easily determine costings for budgeting purposes.
Own Fleet Of Vehicles
We own our fleet of vehicles Australia-wide, and all our drivers are TIMG employees. Our modern vehicles are satellite tracked 24/7.
Professional Sentencing
We help clients effectively manage large volumes of confidential records to ensure compliance with all applicable legislative sentencing schedules.
SECURITY AND COMPLIANCE
Good Information Management is impossible without good security
At TIMG, we work hard to ensure that our customers’ records and data remains secure and compliant. All TIMG staff are police-checked and security vetted. Our modern vehicles are company-owned and GPS-tracked, and our fixed premises are all security patrolled and CCTV monitored 24/7 365.
We employ stringent policies around quality, security and environment, which are non-negotiable in the organisation. Our accreditations are externally audited and internally tested regularly as part of that compliance.
| We treat your information the same way we treat our own.
Jason Carr
GM TIMG
EFFICIENT AND EFFECTIVE RECORDS MANAGEMENT
A Reliable and Secure DMS for Education
Coalesce™ is the proprietary asset management, reporting and billing software of TIMG. We provide our clients with complimentary secure access to Coalesce™ via our online portal as the principal means by which they can order, track and report on their offsite asset holdings, including student files, school records, LTO data tapes, hard drives and any other media items stored with TIMG.
| An efficient document management system like Coalesce™ promotes better digital collaboration.
ASSIGN BARCODE
Quickly allocate a tracking barcode to your documents and student files.
SCAN-0N-DEMAND
We can scan, upload and provide approved access to digital copies via our secure online portal.
RECORDS STORAGE CONTINUITY
We replicate your records room offsite and store your records and files as you would.
VIEW HISTORY
See the history of every file, including all activity and users in one location.
Caroline Roberts – Office Services Manager
The process to move to Digital Storage was seamless and so much easier than I thought it would be! Nil effort on my part!
OFFICE AND ADMINISTRATIVE PRODUCTS FOR EDUCATION
A range of Information Management and office products for the Education Sector
We supply a range of products for to compliment your administration, filing, information management and ICT needs.
FAQs
Frequently asked questions about TIMG Education Sector Solutions
Digitising your hard copy documents and records will increase accessibility, enhance security and improve efficiency. Digital documents are easier to search, share, and backup. You will also be able to reduce physical storage needs and mitigate the risk of document loss or damage.
TIMG employs stringent security measures, including secure transportation, controlled access to scanning facilities, and encryption of digital files. Our processes are compliant with industry standards to ensure the confidentiality and integrity of your documents.
TIMG offers comprehensive print and scan services, including high-quality printing, bulk scanning, and OCR (Optical Character Recognition) to convert scanned documents into editable and searchable formats. These services are tailored to meet the specific needs of educational institutions.
Legally, you can securely destroy education records when they are no longer needed by following the best practices and standards for data disposal. For physical records, you should use a shredder or a professional service that can guarantee the complete destruction of the documents. We offer secure destruction services, which are carried out under strict supervision and by our Certification and Compliance accreditations. Upon completing the destruction job, you will be issued a Certificate of Destruction, which is legally binding and verifiable.
TIMG’s cloud storage solutions provide secure access through multi-factor authentication, encryption, and multi-tiered role-based access controls. Our cloud infrastructure is designed to comply with industry standards for data security and privacy.
TIMG provides sentencing services to help schools comply with record retention regulations. We assist in classifying and managing records according to retention schedules, ensuring timely and compliant disposal or archiving of documents.
TIMG’s cloud storage services offer scalability, flexibility, and enhanced security. With our cloud solutions powered by Veeam, you can easily backup your Office 365 data, your student and staff files and also securely access and share this data. Our automatic backups ensure business continuity because our data protection and backup solutions are designed to meet the unique needs of educational institutions, providing reliable and secure data storage.